City of Oxford, Mississippi Board of Aldermen Meeting Agenda for Tuesday, October 4, 2022

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 20, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Development Services-Building Department and authorize its disposal. (Jonathan Mizell)
      2. Request permission to transfer equipment from the Environmental Services Department to the Buildings & Grounds Department. (Amberlyn Liles)
      3. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      4. Request permission to declare equipment surplus in the Oxford Conference Center Department and authorize its disposal. (Micah Quinn)
      5. Request permission to transfer equipment from the Municipal Court Department to the Emergency Management Department. (Nickie Denley/ Shane Fortner)
   2. Human Resources:
      1. Request permission to promote an employee in the Oxford ARC. (Braxton Tullos)
      2. Request permission to promote an employee in the Oxford ARC. (Braxton Tullos)
      3. Request permission to promote an employee in the Oxford Fire Department. (Braxton Tullos)
      4. Request permission to promote an employee in the Oxford Fire Department. (Braxton Tullos)
      5. Request permission to promote an employee in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      7. Request permission to accept the resignations of two Part-Time employees in the Oxford Police Department. (Braxton Tullos)
      8. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      9. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to approve the transfer of an employee in the Oxford Police Department and advertise the vacancy. (Braxton Tullos)
      11. Request permission to hire two employees in the Buildings & Grounds Department. (Braxton Tullos)
      12. Request permission to accept the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      13. Request permission to hire a part-time employee in the Oxford Police Department. (Braxton Tullos)
      14. Request permission to promote an employee in the Human Resources Department. (Braxton Tullos)
      15. Request permission to promote an employee in the IT Department. (Braxton Tullos)
      16. Request permission to promote an employee in the IT Department. (Braxton Tullos)
      17. Request permission to hire an employee in the IT Department. (Braxton Tullos)
      18. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve Vernon L. Wilson as a taxi driver for Oxford Taxi. (Matt Davis)
      3. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for the Director and Sales Manager to attend the MS Tourism Association Governor’s Conference on Tourism in Tunica, MS on October 19-21, 2022 at an estimated cost of $1,930.00. (Micah Quinn)
      2. Request permission for three employees to attend the MS SWANA Fall Conference in Natchez, MS on October 11-13, 2022 at an estimated cost of $2,614.00. (Amberlyn Liles)
      3. Request permission for the Emergency Management Director to attend the MS Civil Defense Emergency Management Association Winter Conference in Choctaw, MS on November 15-17, 2022 at an estimated cost of $476.26. (Shane Fortner)
      4. Request permission for an employee to attend the BOAM 2022 Winter Conference in Natchez, MS on November 30-December 2, 2022 at an estimated cost of $957.50. (Jonathan Mizell)
      5. Request permission for the GIS Technician to attend the MS Civil Defense Emergency Management Association Winter Conference in Choctaw, MS on November 15-17, 2022 at an estimated cost of $531.00. (Hollis Green)
      6. Request permission for an employee to attend PIO Boot Camp on October 16-21, 2022 in Vicksburg, MS at an estimated cost of $1,361.00. (Jeff McCutchen)
      7. Request permission for two employees to attend SFST training on October 5-6, 2022 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      8. Request permission for an employee to attend Hollotec Lock Picking and Specialized Entry training on November 3-4, 2022 in Oxford, MS at no cost to the City. (Jeff McCutchen)
      9. Request permission for an employee to attend Safe Places: Protecting Places of Worship online class at an estimated cost of $195.00. (Jeff McCutchen)
      10. Request permission for an employee to attend Death Investigations training on December 5-9, 2022 in Chattanooga, TN at an estimated cost of $1,564.00. (Jeff McCutchen)
7. Request permission to advertise for bids for LED light upgrades for the baseball field lights at mTrade Park. (Brad Freeman)
8. Request permission to approve the contract and budget for FY 2022-2023 for the Oxford-University Transit system. (Donna Zampella)
9. Consider a Memorandum of Understanding between the City of Oxford and the North MS Regional Center for services provided by the Center’s clients. (Amberlyn Liles)
10. Second Reading, Public Hearing, and potential vote on a proposed Ordinance amending Chapter 94- Solid Waste, Article III- Collection and Disposal, Sections 94-58 and 94-60- Garbage and Recycling Collection Fees. (Amberlyn Liles)
11. Second Reading, Public Hearing, and potential vote on a proposed Ordinance amending Chapter 94- Solid Waste, Article III- Collection and Disposal, Section 94-55- Collection Service for Certain Materials Not Provided by the City. (Amberlyn Liles)
12. Request permission to adopt the new rates from Three Rivers for the Transfer Station tipping fees. (Amberlyn Liles)
13. First reading of a proposed Ordinance amending Articles 7 & 10 of the Land Development Code. (Ben Requet)
14. Request permission to approve a list of unmarked vehicles for the Oxford Police Department as required by State statute. (Jeff McCutchen)
15. Request permission to accept the Municipal Compliance Questionnaire for the Fiscal Year ended September 30, 2022. (Ashley Atkinson)
16. Request permission to accept the FY 2021 audit for Visit Oxford, as approved by the Visit Oxford Board. (Ashley Atkinson)
17. Request permission to apply for the Firehouse Subs Public Safety Foundation Grant with no match. (Shane Fortner/Ashley Atkinson)
18. Consider a proposal from Elliott & Britt Engineering PA for the 2020 Census redistricting. (Mark Levy)
19. Consider a request from RATP/Dev to authorize the release of bonds for the Oxford-University Transit System and to place a new bond. (Mark Levy)
20. Request permission to advertise for bids for the construction of a new basketball court on South 18th Street Extended. (Mark Levy)
21. Request permission to accept the bids received for aggregate materials. (Reanna Mayoral)
22. Consider a request for a revocable license for signage at 407 West Jackson Avenue (Peace Lutheran Church). (Reanna Mayoral)
23. Consider Change Order #1 for the External Connection Meter Project. (Reanna Mayoral)
24. Consider an executive session.
25. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.