City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, September 20, 2022

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on September 6, 2022 and the Recess Meeting on September 14, 2022. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
      2. Request permission to transfer a vehicle from the Emergency Management Department to the Oxford Fire Department. (Joey Gardner)
      3. Request permission to transfer a vehicle from the Oxford Fire Department to the Oxford Animal Resource Center Department. (Joey Gardner)
      4. Request permission to declare equipment surplus in the Oxford Utilities- Water and Sewer Department and authorize its disposal. (Rob Neely)
   2. Human Resources:
      1. Request permission to hire one full-time Patrol Officer in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to approve the lateral transfer of a Lieutenant in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to promote one officer in the Oxford Police Department from Sergeant to Lieutenant. (Braxton Tullos)
      4. Request permission to accept a resignation in the Oxford Utilities- Water and Sewer Department, and request permission to advertise for a replacement. (Braxton Tullos)
      5. Request permission to hire one full-time Administrative Assistant in the Development Services- Planning Department. (Braxton Tullos)
      6. Request permission to hire part-time Concession Workers in the mTrade Park Department. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for one employee in the Development Services- Admin Department to attend the MS Geospatial Conference on October 19- 21, 2022, in Long Beach, MS, at an estimated cost of $821.00. (Hollis Green)
      2. Request permission for one employee in the Oxford Conference Center Department to travel to Jackson, MS, to complete sales calls on September 21, 2022, at an estimated cost of $218.75. (Micah Quinn)
      3. Request permission for two officers in the Oxford Police Department to attend SFST Training on October 4- 6, 2022, in Oxford, MS, at no cost to the City. (Jeff McCutchen)
      4. Request permission for one employee in the Oxford Police Department to attend Stress Management Training on October 11, 2022, in Tupelo, MS, at an estimated cost of $150.00. (Jeff McCutchen)
      5. Request permission for one employee in the Oxford Police Department to attend Exploring the Sex Offender and Violent Offender Training on November 28- 29, 2022, in Oxford, MS, at no cost to the City. (Jeff McCutchen)
      6. Request permission for one officer in the Oxford Police Department to attend Taser Energy Weapon Instructor Course Training on November 15, 2022, in Columbus, MS, at no cost to the City. (Jeff McCutchen)
      7. Request permission for ten officers in the Oxford Police Department to attend the Tactical Medical Training Class on September 30, 2022, in Pontotoc, MS, at no cost to the City. (Jeff McCutchen)
7. Consider a Resolution declaring October 1st as James Meredith Day in the City of Oxford.
8. Consider a Resolution declaring September 28th as Good Neighbor Day in the City of Oxford.
9. Request permission to accept the Employment Practice Liability Insurance for Oxford University Transit as recommended by OUT Commissioners and RATP Dev. (Donna Zampella)
10. Request permission for three employees in the Development Services- Planning Department to attend the MS/AL American Planning Association Conference on October 23- 26, 2022, in Perdido Beach, AL, at an estimated cost of $3,750.00. (Hollis Green)
11. First Reading of a proposed Ordinance amending Chapter 94- Solid Waste, Article III- Collection and Disposal, Sections 94-58 and 94-60- Garbage and Recycling Collection Fees. (Amberlyn Liles)
12. First Reading of a proposed Ordinance amending Chapter 94- Solid Waste, Article III- Collection and Disposal, Section 94-55- Collection Service for Certain Materials Not Provided by the City. (Amberlyn Liles)
13. Request permission to accept reverse auction bids for Equipment for the Environmental Services Department. (Amberlyn Liles)
14. Request permission to reject bids received by reverse auction for Equipment for the Environmental Services Department. (Amberlyn Liles)
15. Request permission to reject bids received and re-advertise for bids for Automated Refuse Collection Carts by reverse auction for the Environmental Services Department. (Amberlyn Liles)
16. Consider work authorization with Allen and Hoshall for professional services associated with Old Taylor Road Voltage Regulator Project. (Rob Neely)
17. Request permission to approve a list of budget re-allocations and amendments. (Ashley Atkinson)
18. Authorize OPD Code Enforcement to hire Childers Lawn Maintenance to cut the grass at 627 Piedmont (PPIN 22358), and authorize the City Clerk to amend the 2022 tax roll to add the cost ($200.00) to the 2022 receipt for PPIN 22358. (Jeff McCutchen)
19. Request permission to approve a Parade/Assembly Permit for the Oxford School District Homecoming Parade on Wednesday, October 12, 2022. (Jeff McCutchen)
20. Request permission to accept the FY’22 Homeland Security Grant (Grant #: A22LE286) from the MS Department of Public Safety in the amount of $102,000.00. (Jeff McCutchen)
21. Request permission to accept the FY’22 Homeland Security Grant (Grant #: 22LE286) from the MS Department of Public Safety in the amount of $41,500.00. (Jeff McCutchen)
22. Consider a proposal from PryorMorrow for a feasibility study for a new swimming pool. (Mark Levy)
23. Consider material bids received for FY22/23, and request advance permission to advertise for biannual and quarterly bids. (Reanna Mayoral)
24. Consider renaming a portion of South 9th to Smallwood Drive. (Reanna Mayoral)
25. Request permission to advertise for the Brittany Woods Connector Road Project. (Reanna Mayoral)
26. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for CR 322, 326, 324, and 412 Water and Sewer Improvement Project. (Reanna Mayoral)
27. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the mTrade Water Treatment Plant Project. (Reanna Mayoral)
28. Consider a resolution and authority to apply for State Fiscal Recovery Funds available under the American Rescue Plan Act for the North Lamar Sewer Project. (Reanna Mayoral)
29. Consider an executive session.
30. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.