City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, October 17, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on October 3, 2023 and the Regular Meeting on October 3, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Utilities Department- Water Division and authorize its disposal. (Rob Neely)
      2. Request permission to accept the donation of a Milo Training Simulator from the U. S. District Court Probation Service. (Jeff McCutchen)
      3. Request permission to accept the donation of sports equipment from Dick’s Sporting Goods. (Jeff McCutchen)
   2. Grants:
      1. Request permission to accept a FY23 MOHS Grant Award in the amount of $158,000.00. (Jeff McCutchen)
      2. Request permission for the Mayor to sign an extension request for the FY22 MS Office of Homeland Security grant. (Jeff McCutchen)
   3. Human Resources:
      1. Request permission to approve a take-home vehicle for a Water/Wastewater employee, in accordance with policy. (Braxton Tullos)
      2. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to hire a Full-Time employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to approve a promotion in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Police Department-Narcotics Division. (Braxton Tullos)
      6. Request permission to hire a shared employee for the Oxford Fire Department and the Emergency Management Department. (Braxton Tullos)
      7. Request permission to hire an employee in the Animal Resource Center Department. (Braxton Tullos)
      8. Request approval of the transfer/promotion of an employee in the Financial Administration Department. (Braxton Tullos)
      9. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the Code Test Academy in Mobile, AL on December 4-December 8, 2023 at an estimated cost of $1,770.00. (Jonathan Mizell)
      2. Request permission for an employee to attend the MS Civil Defense Emergency Management Association Conference in Bay St. Louis, MS on November 14-15, 2023 at an estimated cost of $350.00. (Shane Fortner)
      3. Request permission for an employee to attend the MS Damage Prevention Summit in Biloxi, MS on November 1-3, 2023 at an estimated cost of $771.00. (Rob Neely)
      4. Request permission for the Mayor and an employee to attend the Heartland Group Summit in Bentonville, AR on November 8-11, 2023 at an estimated cost of $530.00.
      5. Request permission for an employee to attend the Command Leadership Institute on November 27-December 1, 2023 in Southaven, MS at an estimated cost of $795.00. (Jeff McCutchen)
      6. Request permission for three employees to attend the FBI & University of MS Table Top exercise on October 18, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      7. Request permission for an employee to attend the 47th Annual MPTA Training Conference on November 7-10, 2023 in Meridian, MS at an estimated cost of $2,268.00 (with $2,244.00 being reimbursed through RTAP). (Donna Zampella)
7. Adopt a Resolution for Arbor Day 2023.
8. Adopt a proclamation for Miss Teen Mississippi for Random Acts of Kindness Day.
9. Request permission to accept the RFQs received for Municipal Financial Advisor Services and consider the committee’s recommendation. (Bart Robinson)
10. Request permission to approve a Resolution of Intent for the issuance of General Obligation Bonds, in an amount not to exceed $14,000,000.00, for capital improvements to municipal property and buildings. (Amanda Tollison)
11. Request permission to approve a Resolution approving the Engagement of Legal Counsel and Municipal Advisor in connection with the sale and issuance of General Obligation Bonds. (Amanda Tollison)
12. Request permission for the Mayor to sign the 5310 Program Agreement authorizing the city to continue operating vehicles previously awarded through the 5310 program. (Donna Zampella)
13. Consider a budget amendment for FY2024 for the Lafayette County Metro Narcotics Unit for costs related to the renovation of office space, as approved by the Control Board. (Alex Fauver/Jeff McCutchen)
14. Request permission to approve a Parade/Assembly permit for the Student Activities Association to host a Homecoming Parade on October 27, 2023 from 6:30-7:00pm. (Jeff McCutchen)
15. Request permission to approve a Parade/Assembly Permit for Stronger Together Oxford to host the annual Christmas Parade on Monday, December 4, 2023 (alternate weather date of Tuesday, December 5, 2023) from 6:30pm-8:30pm. (Jeff McCutchen)
16. Request permission to approve a Parade/Assembly Permit for the Oxford Square Alliance Christmas on the Square Event on November 24, 2023 from 10:00am-6:00pm. (Jeff McCutchen)
17. Request permission to approve and authorize the Mayor to sign an MOU with the MS State Department of Health to utilize the Oxford Conference Center as a distribution point during emergency situations. (Shane Fortner)
18. Request permission to add three employees to the Emergency Management Reserve Emergency Support Team and approve the stipend for each. (Shane Fortner)
19. Request permission for an Oxford Utilities contractor to work on Sunday, October 22 or Sunday, November 12. (Rob Neely)
20. Request permission to approve and authorize the Mayor to sign an agreement with DNI for bill printing services. (Rob Neely)
21. Consider a request to release a utility easement along Tyler Avenue. (Rob Neely)
22. Request permission to approve the City’s appointment to the Three Rivers Solid Waste Authority (TRSWA) Board. (Hollis Green)
23. First reading of a proposed Ordinance to amend the Zoning map for Case #3001, Blackburn Communities, LLC, to modify the Oxford Commons Planned Unit Development for property located in Oxford Commons. (Ben Requet)
24. Consider an appeal of the Historic Preservation Commission’s Denial of Case #745, a Certificate of Appropriateness requested by Albriton Holdings, LLC. (Kate Kenwright)
25. Request permission to approve a Change Order for additional work at Cedar Oaks. (Kate Kenwright)
26. Request permission to approve a final list of budget amendments and re-allocations for FY 2023. (Ashley Atkinson)
27. Consider a request from the OHS JROTC to adopt a portion of Sisk Avenue and F. D. “Buddy” East Parkway. (Mark Levy)
28. Consider a proposal from Jubilee Decor and request permission to enter into a contract for the fabrication and installation of a holiday light show for Holly Jolly Holidays. (Mark Levy)
29. Consider a request for water service to ICM Construction, LLC offices and warehouse located at 455 CR 101. (Reanna Mayoral)
30. Request permission to accept and authorize the Mayor to execute the Covenant of Use for the release of the EDA mortgage for the Oxford Enterprise Center. (Bart Robinson)
31. Consider a resolution authorizing the Mayor to execute a contract with Local Government Services for a compliance review of franchise fees related to utility providers. (Bart Robinson)
32. Consider an executive session.
33. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.