City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, July 18, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on July 5, 2023. (Ashley Atkinson)
5. Request permission to approve the amended minutes of the Regular Board Meeting on January 17, 2023 to correct information related to surplus property. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Department and authorize its disposal. (Rob Neely)
   2. Grants:
      1. Request approval to apply for the Volunteer and Civic Engagement Project Grant from Volunteer Mississippi in an amount between $1,500.00-$10,000.00. (Marlee Carpenter)
      2. Request permission to accept a Firehouse Subs Public Safety Foundation Grant in the amount of $6,523.00 for the purchase of tourniquets and holders. (Shane Fortner)
   3. Human Resources:
      1. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      2. Request permission to approve the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to approve a voluntary demotion in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to approve a position change and stipend for an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to promote two employees in the mTrade Park Department. (Braxton Tullos)
      6. Request permission to hire a Part-Time employee in the Animal Resource Center. (Braxton Tullos)
      7. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the Itawamba County Non-Profit and Volunteer Expo on August 17, 2023 at no cost to the City. (Marlee Carpenter)
      2. Request permission for an employee to attend Countering Mobile Violence on September 25-28, 2023 in Cullman, AL at an estimated cost of $534.00. (Jeff McCutchen)
      3. Request permission for an employee to attend the NRTCC Conference 2023 on September 24-29, 2023 in New Orleans, LA at an estimated cost of $1,783.00. (Jeff McCutchen)
      4. Request permission for an employee to attend the Playground Safety Inspector Certification Course and Exam in Hoover, AL on August 28-30, 2023 at an estimated cost of $1,500.00. (Seth Gaines)
8. Adopt a proclamation for the retirement of Oxford Police Department K-9, Frankie. (Jeff McCutchen)
9. Request permission to approve an intent resolution for a General Obligation Note in an amount not to exceed $2,300,000.00, for the purchase of equipment and other purposes and to authorize the Mayor to sign an engagement letter with Butler Snow for same. (Sue Fairbank)
10. Request permission to approve and authorize the Mayor to sign an Auction Agreement with JMWood Auction Company, Inc. for the sale of equipment for the Environmental Services Department. (Amberlyn Liles/Ashley Atkinson)
11. Request permission to approve a Preliminary and Final Plat for Case #2980, by Fred Graves, LLC, for “Belk Boulevard Business Park”, located at 1654 Belk Boulevard, being further identified as PPIN 24253. (Robert Baxter)
12. Consider a joint resolution and agreement with the Lafayette County Board of Supervisors for on-call transportation services to be provided by Oxford-University Transit. (Mark Levy)
13. Consider quarterly bids received for particular materials on July 11, 2023. (Reanna Mayoral)
14. Consider a request for extended work hours, short term sidewalk and street closure on Van Buren Avenue and South 11th Street for work at The Library Bar & Grill. (Reanna Mayoral)
15. Consider an executive session.
16. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.