City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, August 1, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Recess Meeting on July 10, 2023, the Recess Meeting on July 11, 2023, and the Regular Meeting on July 18, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
   2. Grants:
      1. Request permission to accept a grant from the MS Office of Highway Safety for the 405D Alcohol and Drug Impaired Driving Fund (Training Coordination) for FY2324, in the amount of $505,758.33. (Jeff McCutchen)
      2. Request permission to accept a grant from the MS Office of Highway Safety for the 405D Alcohol and Drug Impaired Driving Fund (Enforcement) for FY2324, in the amount of $161,436.16. (Jeff McCutchen)
      3. Request permission to accept a grant from the MS Office of Highway Safety for 402 Police Traffic Services for FY2324, in the amount of $21,911.54. (Jeff McCutchen)
      4. Request Permission to apply for grant funds through the US Department of Transportation for a Rural and Tribal Assistance Pilot Program Grant with no match required. (Reanna Mayoral)
   3. Human Resources:
      1. Request permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      2. Request permission to approve volunteers for the Oxford Police Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Municipal Court Department. (Braxton Tullos)
      4. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      5. Request permission to approve unpaid interns for the Oxford Police Department. (Braxton Tullos)
      6. Request permission to hire employees in the Oxford Fire Department. (Braxton Tullos)
      7. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for an employee to attend the Certified MS Purchasing Agent training in Jackson, MS on August 29-31, 2023 at an estimated cost of $400.00. (Ashley Atkinson)
      2. Request permission to allow two employees to attend the 2023 Fall Certified Municipal Clerk Program in Oxford on September 27-29, 2023 at the cost of $400.00. (Ashley Atkinson)
      3. Request permission for two employees to attend the Annual Leadership Conference on August 15-18, 2023 in Natchez, MS at an estimated cost of $2,345.63. (Donna Zampella)
      4. Request permission for an employee to attend The Internet Investigations and Intelligence training on September 12-13, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      5. Request permission for an employee to attend Countering Mobile Violence on September 25-28, 2023 in Cullman, AL at an estimated cost of $534.00. (Jeff McCutchen)
      6. Request permission for an employee to attend the Elder Law Conference on August 4, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      7. Request permission for five employees to attend ERASE training on August 21-23, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      8. Request permission for an employee to attend an ESRI meeting in Hernando, MS on August 8, 2023 at no cost to the City. (Hollis Green)
      9. Request permission for an employee to attend the MS SCAUG Conference in Pearl, MS on August 9, 2023 at no cost to the City. (Hollis Green)
      10. Request permission for an employee to attend a GIS Class in Hernando, MS on August 16-17, 2023 at no cost to the City. (Hollis Green)
      11. Request permission for two employees to attend the MsRWA Wastewater Certification Short Course in Biloxi, MS on October 16-20, 2023 at an estimated cost of $2,197.00. (Rob Neely)
7. Request permission to accept the FY2024 budget for the Oxford Separate School District. (Allison Wally)
8. Appoint members to multiple commissions.
9. Request permission to approve a Parade/Assembly Permit for Wayne Andrews to host a Second Line on Friday, August 25, 2023 from 5:30pm-6:30pm. (Jeff McCutchen)
10. Request permission for the Mayor to sign an MOU with MDOT for the use of ALPR systems on right-of-way areas. (Jeff McCutchen)
11. Request permission to approve a list of budget amendments & re-allocations for FY2223. (Ashley Atkinson)
12. Request permission to approve and authorize the Mayor to sign an MOU with the MS Department of Finance and Administration for the receipt of $4,000,000.00 from HB603-Section 28(bc) for the repair and renovation of the Oxford Enterprise Center, future home of the Oxford Police Department. (Ashley Atkinson)
13. Request permission to approve and authorize the Mayor to sign an MOU with the MS Department of Finance and Administration for the receipt of $1,000,000.00 from HB603-Section 28(in) for the construction at the Oxford Enterprise Center, future home of the Oxford Police Department. (Ashley Atkinson)
14. Consider Change Order #2 from JP Corp General Contractors for the Oxford Conference Center and to accept maintenance of the building. (Mark Levy)
15. Request permission to reject the bids received for the new HVAC at the Oxford Orthopedic Indoor Practice Facility at mTrade Park and re-advertise for bids. (Mark Levy)
16. Consider a request for a revocable license for landscaping at Merion Subdivision on F.D. “Buddy” East Parkway. (Reanna Mayoral)
17. Consider Bids received for the Punkin Water Booster Station Project. (Reanna Mayoral)
18. Consider Bids received for the Punkin Water System Main Extension Project. (Reanna Mayoral)
19. Consider Change Order Number 4 to decrease costs for the Brittany Woods Water Project in the amount of $33,351.80. (Reanna Mayoral)
20. Consider Change Order Number 5 for the Brittany Woods Water Project in the amount of $5,840.32. (Reanna Mayoral)
21. Request permission to modify the MCWI Application or Sub-Award Agreement for the Anderson Road—Goose Creek Surge Vessel Project. (Reanna Mayoral)
22. Request permission to modify the MCWI Application or Sub-Award Agreement for the mTrade Test Wells Project. (Reanna Mayoral)
23. Request permission to modify the MCWI Application or Sub-Award Agreement for the Highway 7 Water Line Project. (Reanna Mayoral)
24. Request permission to modify the MCWI Application or Sub-Award Agreement for the Highway 314 Sewer Line Project. (Reanna Mayoral)
25. Request permission to modify the MCWI Application or Sub-Award Agreement for the Goose Creek Stormwater Infrastructure Project. (Reanna Mayoral)
26. Request permission to modify the MCWI Application or Sub-Award Agreement for the Wastewater Treatment Plant Flow Equalization Project. (Reanna Mayoral)
27. Request permission to modify the MCWI Application or Sub-Award Agreement for the mTrade Water Plant Project. (Reanna Mayoral)
28. Consider an executive session.
29. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.