City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Wednesday, July 5, 2023

Regular Meeting is Wednesday, July 5, 2023, at 5:00 pm, due to the Independence Day holiday. Meeting is in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on June 20, 2023 and the Recess Meeting on June 22, 2023. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the City Shop Department and authorize its disposal. (Lynwood Jones)
      2. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      3. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
      4. Request permission to declare equipment surplus in the Development Services-Building Department and authorize its disposal. (Jonathan Mizell)
   2. Grants:
      1. Request permission to apply for the Walmart Community Grant in the amount of $2,500.00. (Jeff McCutchen)
      2. Request permission to apply for a MS Homeland Security Grant in the amount of $300,000.00 with no match. (Shane Fortner)
   3. Human Resources:
      1. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to approve a salary correction for an employee in the Animal Resource Center Department. (Braxton Tullos)
      3. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      4. Request permission to hire a seasonal employee in the Environmental Services Department. (Braxton Tullos)
      5. Request permission to hire a Part-Time employee in the mTrade Park Department. (Braxton Tullos)
      6. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for one employee to attend the 2023 MS Labor & Employment Seminar on July 26- 28, 2023, in Ocean Springs, MS, at an estimated cost of $900.75. (Braxton Tullos)
      2. Request permission for two employees to attend the 2023 Statewide Summit in Jackson, MS on July 18-20, 2023 at an estimated cost of $1,150.23 ($955.04 covered by RTAP scholarship). (Donna Zampella)
      3. Request permission for an employee to attend the 2023 CTAA Sun Conference in Gulfport, MS on August 8-11, 2023 at an estimated cost of $1,567.85. (Donna Zampella)
      4. Request permission for two employees to attend SFST Instructor School on July 31- August 4, 2023 in Ridgeland, MS at no cost to the City. (Jeff McCutchen)
      5. Request permission to two employees to attend 16 Hour Orientation training on August 20-22, 2023 in Canton, MS at an estimated cost of $559.10. (Jeff McCutchen)
      6. Request permission for two Environmental Services employees and two City Shop employees to attend Heil Environmental training on July 19-20, 2023 in Fort Payne, AL at an estimated cost of $408.00 (meals only), travel and hotel paid for by Heil. (Amberlyn Liles)
7. Request permission to accept the FY2023 City of Oxford Municipal Reserve and Trust Fund Audit. (Ed Maxwell)
8. Request permission to accept the RFPs received and award the contract for beverage sales and service at mTrade Park. (Brad Freeman)
9. Request permission for retired officer, Johnny Sossaman, to purchase his service weapon for $1.00 as allowed by State statute. (Jeff McCutchen)
10. Request permission for retired officer, Rob Banks, to purchase his service weapon for $1.00 as allowed by State statute. (Jeff McCutchen)
11. Request permission to approve a Parade/Assembly Permit for Nicholas Air to host a 5k run on Saturday, December 2, 2023 from 8:00am-12:00pm. (Jeff McCutchen)
12. Request permission to approve and authorize the Mayor and Police Chief to sign an agreement with the MS Bureau of Narcotics for the use of the OPD K-9 Unit. (Jeff McCutchen)
13. Consider an appeal of the Planning Commission’s decision on Case # 2968, a Special Exception request for First Floor Residential as provided in Section 2.6.7 Traditional Neighborhood Business, for property located at 3809 Old Sardis Road, being further identified as PPIN 14377. (Ben Requet)
14. Second Reading and Public Hearing of a proposed Ordinance Modifying the Municipal Code Chapters 34, 98 and Appendix A: Land Development Code. (Ben Requet)
15. Request permission to renew the barn/pasture lease with Vault Farms for the OPD Mounted Patrol. (Mark Levy)
16. Consider a request from Kinney Family Properties, LLC for a revocable license to install stairs within the right-of-way of South Lamar near Horne Road. (Reanna Mayoral)
17. Consider bids received for the Oxford Regional Water Supply & Treatment Project. (Reanna Mayoral)
18. Consider Change Order #1 for the Punkin Water Meter Replacement project for $23,725.00 for final quantities. (Reanna Mayoral)
19. Consider a request from M & N Excavators for extended work hours, including Sundays, for the South Lamar Box Culvert Project. (Reanna Mayoral)
20. Consider a request from Ole Miss Athletics for Square Jam on October 6, 2023. (Bart Robinson)
21. Consider updated proposal and contract with Ten One Strategies. (Bart Robinson)
22. Consider an executive session.
23. Budget Presentation from the Oxford Conference Center.
24. Recess to meet at 8:30am on Monday, July 10, 2023.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.