City of Oxford, Mississippi Board of Aldermen Agenda – Tuesday, March 7, 2023

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on February 17, 2023, the Special Meeting on February 21, 2023, and the Regular Meeting on February 21, 2023. (Ashley Atkinson)
5. Request permission to accept corrected copies of minutes for the Regular Meeting on February 1, 2022 and the Regular Meeting on February 15, 2022 to amend the number of surplus parking meters on each meeting from 25 to 50. (Ashley Atkinson)
6. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
7. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Municipal Shop Department and authorize its disposal. (Michelle Robinson)
      2. Request permission to transfer equipment from the Municipal Shop Department to the Environmental Services Department. (Michelle Robinson)
      3. Request permission to declare equipment surplus in the Oxford Utilities-Water & Sewer Division and authorize its disposal. (Rob Neely)
      4. Request permission to transfer equipment from Environmental Services to the Animal Resource Center. (Amberlyn Liles)
      5. Request permission to declare equipment surplus in the Environmental Services Department and authorize its disposal. (Amberlyn Liles)
   2. Human Resources:
      1. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      2. Request permission to hire an employee in the Municipal Court Department. (Braxton Tullos)
      3. Request permission to approve unpaid volunteers for the Oxford Animal Resource Center. (Kelli Briscoe)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to accept donations for the benefit of the Oxford Animal Resource Center. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission to allow the Sales Manager to attend the MSAE Welcome Reception, Board Meeting, and Lunch & Learn on March 21-22, 2023 in Ridgeland, MS at an estimated cost of $377.00. (Micah Quinn)
      2. Request permission to allow the Sales Manager to attend the MS Tourism Association Spring Summit on April 5-6, 2023 in Tupelo, MS at an estimated cost of $567.00. (Micah Quinn)
      3. Request permission for the Municipal Judge to attend the MS Municipal Court Judges Conference in Biloxi, MS on May 31-June 2, 2023 at no cost to the City. (Nickie Denley)
      4. Request permission for two employees to attend the 2023 Chiefs Conference on June 19- 23, 2023 in Biloxi, MS at an estimated cost of $2,369.36. (Jeff McCutchen)
      5. Request permission for an employee to attend the Sports and Special Event Risk Management Training on March 28-29, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      6. Request permission for two employees to attend the CORE Pipeline Safety Training on March 2, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      7. Request permission for five employees to attend the LEAPS Peer Support Certification Course on April 3-6, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      8. Request permission for three employees to attend the Traffic Stop Investigation training on March 14, 2023 in Oxford at no cost to the City. (Jeff McCutchen)
      9. Request permission for an employee to attend the TVPPA Annual Conference on May 21- 24, 2023 in Point Clear, AL at an estimated cost of $1,775.00. (Rob Neely)
      10. Request permission for an employee to attend the Partners in Preparedness Conference in Biloxi, MS on May 15-19, 2023 at an estimated cost of $1,168.00. (Hollis Green)
8. Request permission to accept a donation from the Rotary Club. (Hal Freeland)
9. Presentation of the Life Saver Award. (Joey Gardner)
10. Presentation of the 2022 Oxford Fire Department Annual Report. (Joey Gardner)
11. First reading of a proposed Ordinance Amending Chapter 38, Section 38-60 to change final fire inspection fees. (JoeyGardner)
12. Request permission to approve a Restaurant Consumption (Brown Bag) Permit for Aloha Thai- Hawaiian. (Jeff McCutchen)
13. Request permission to approve a Parade/Assembly Permit for CASA of North MS to host a 5k and Kids Fun Run on March 25, 2023 from 5:00am-10:00am. (Jeff McCutchen)
14. Request permission to accept the quotes received and to approve the sole source purchase and installation of a new stair screen for the wastewater treatment plant. (Rob Neely)
15. Request permission to accept the reverse auction bid for a Backhoe Loader in the Oxford Utilities- Water & Sewer Division. (Rob Neely)
16. Request permission to add Emergency Management Director, Shane Fortner, as the Applicant Agent on FEMA Disasters 4598 and 4429, being further identified as projects FEMA-4598-DR-MS and FEMA 4429-DR-MS. (Shane Fortner)
17. First reading of a proposed Ordinance amending Chapter 102, Article XVII-Stopping, Standing, Parking Restricted or Prohibited on Certain Streets, Section 102-550-Penalties to add $1.00 assessment to Parking Fines. (Shane Fortner)
18. Request permission to apply for the Stop the Bleeding Training Kit Grant in the amount of $1,000.00. (Shane Fortner)
19. Request permission to apply for the AARP Community Challenge Grant in the amount of $10,000.00. (Shane Fortner)
20. First reading of a proposed Ordinance Amending Chapter 54 Historic Preservation, Sections 54-26 (4)(b) and 54-29 and a change to the Administration Section of the Oxford Design Guidelines. (Kate Kenwright)
21. Request permission to approve a Final Plat for Case #2933, LT2, LLC (Larrry Britt), for “The Grove at Grand Oaks, Phase 7”, for property located at Morris Drive, being further identified as PPIN #8949. (Ben Requet)
22. Consider acceptance of infrastructure in The Lamar, Phase 4C. (Reanna Mayoral)
23. Consider Change Order #1, in the amount of $27,186.40, for the Brittany Woods Connector Road Project. (Reanna Mayoral)
24. Consider Change Order #2, in the amount of ($3,627.00) for the Brittany Woods Water Project. (Reanna Mayoral)
25. Second Reading, Public Hearing, and Potential Vote on a proposed Ordinance enlarging, extending, and defining the corporate limits and boundaries of the City of Oxford, Lafayette County, Mississippi; specifying the improvements to be made in the annexed territory and the municipal or public services to be rendered therein; and for other purposes related thereto.
26. Request permission for the Mayor, Chief Operating Officer, and an Alderman to attend Congressional Meetings in Washington, DC on March 27-30, 2023 at an estimated cost of $5,969.40. (Bart Robinson)
27. Consider an executive session.
28. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.