City of Oxford, Mississippi Board of Aldermen Regular Meeting Agenda – Tuesday, June 17, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Opening the Meeting
   1. Call to order.
   2. Mayor’s Report
   3. Adopt the agenda for the meeting
2. Regular Agenda: City Clerk’s Office
   1. Request permission to approve the minutes from the Regular Meeting on June 3, 2025. (Ashley Atkinson)
   2. Request permission to approve accounts for all City departments. (Ashley Atkinson)
3. Consider the consent agenda
   1. Fixed Assets Management
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
   2. Human Resources
      1. Request permission to accept the retirement of an employee in the Oxford Park Commission. (Braxton Tullos)
      2. Request permission to accept the resignation of two employees in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to accept the resignation of two employees in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to hire two employees in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      6. Request permission to approve a step increase for an employee in the Environmental Services Department. (Braxton Tullos)
      7. Request permission to accept the resignation of an employee in the Development Services-Historic Properties Department. (Braxton Tullos)
      8. Request permission to hire two employees in the mTrade Park Department. (Braxton Tullos)
      9. Request permission to promote an employee in the mTrade Park Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Development Services-Building Department. (Braxton Tullos)
      11. Request permission to promote three employees in the Oxford Conference Center Department. (Braxton Tullos)
      12. Request permission to approve volunteers for the Oxford ARC. (Kelli Briscoe)
   3. Miscellaneous:
      1. Request permission to approve the water and sewer adjustments as per the Oxford Utilities Adjustments Policy. (Rob Neely)
      2. Request permission to accept donations for the beneft of the Oxford ARC. (Kelli Briscoe)
   4. Travel Requests:
      1. Request permission for four employees to attend Advanced Roadside Impaired Driving Enforcement training in Oxford, MS on July 8-9, 2025 at no cost to the city. (Jeff McCutchen)
      2. Request permission for two employees to attend the 23 rd ii. Annual Stronger Together Conference in Nashville, TN on September 17-18, 2025 for an estimated cost of $1,769.00. (Jeff McCutchen)
      3. Request permission for three employees to attend Standardized Field Sobriety training in Oxford, MS on July 1-2, 2025 at no cost to the city. (Jeff McCutchen)
      4. Request permission for three employees to attend the NASRO conference in Dallas, TX on July 6-11, 2025 at an estimated cost of $2,012.54. (Jeff McCutchen)
      5. Request for two employees to attend Reid Investigation and Interviewing in Germantown, TN on July 22-25, 2025 at an estimated cost of $1,260.00. (Jeff McCutchen)
      6. Request permission for three employees to attend the MASRO Conference in Biloxi, MS on July 13-18, 2025 at an estimated cost of $1,506.54. (Jeff McCutchen)
      7. Request permission for one employee to attend the 2025 FBINAA Summer Conference in Gulfport, MS on August 17-21, 2025 at an estimated cost of $1,232.00. (Jeff McCutchen)
      8. Request permission for two employees to attend the Mississippi Command College on in Oxford, MS on July 13-18, 2025 at an estimated cost of $750.00. (Jeff McCutchen)
4. Regular Agenda: Other Departments
   1. Adopt a Retirement Resolution for Oxford Park Commission employee, Felisa McKnight.
   2. Adopt a Resolution honoring Alderman Ward I, Rick Addy, for his service to the community.
   3. Update from the Affordable Housing Commission. (Janice Antonow)
   4. Approve an appointment to the Tree Board.
   5. Announce a vacancy on the Planning Commission.
   6. Announce a vacancy on the Oxford Park Commission Board.
   7. Presentation of the quarterly report from the Oxford Park Commission. (Seth Gaines)
   8. Request permission to approve and authorize the Mayor to sign the 2025-2026 Certifcations and Assurances for the Oxford-University Transit Grant. (Donna Zampella)
   9. Request permission to approve a contract for the purchase of notifcation software for the Court Department. (Nickie Denley)
   10. Request permission to approve and authorize the Mayor to sign an agreement with the MS Emergency Management Agency to make updates to the District 2 Regional Hazard Mitigation Plan. (Shane Fortner)
   11. Request permission to accept the Ofcial Recapitulation Report for the 2025 Municipal General Election, as presented by the Lafayette County Circuit Clerk and Lafayette County Election Commission. (Ashley Atkinson)
   12. Request permission to approve a Resolution appointing the MML Voting Delegate for the annual conference. (Ashley Atkinson)
5. Regular Agenda: Police Department
   1. Request permission to approve a Parade/Assembly Permit for the City to host an Inauguration Ceremony on Friday, June 20, 2025 from 10:00am-11:30am. (Jeff McCutchen)
   2. Request permission to approve a Parade/Assembly Permit for the City to host a freworks show on Friday, July 4th from 9:00pm-10:00pm. (Jeff McCutchen)
   3. Request permission to approve a Parade/Assembly Permit for Visit Oxford to host a 4th of July Parade on Friday, July 4, 2025 from 9:00am-11:00am. (Jeff McCutchen)
   4. Request permission to approve a Parade/Assembly Permit for the Oxford Skateboarding Association to host an event on June 21, 2025 from 11:50am-1:00pm. (Jeff McCutchen)
6. Regular Agenda: Development Services-Planning Department
   1. Request approval of a Preliminary and Final Plat for Case #3232, Capstone Development, LLC (Mac Monteith) for ‘Lamar Phase 5’, for property located at 305 Baldwin Drive (PPIN #5067)
7. Regular Agenda: Special Projects
   1. Consider Change Order No. 1 with JP Corp Contractors for new hardware, fre alarms, data network cables, and general services at the new Development Services building. (Mark Levy)
8. Regular Agenda: Development Services-Engineering Department
   1. Request approval for an emergency sewer repair at Lafayette County Road 413, adjacent to Franklin Farms Subdivision. (John Crawley)
   2. Request permission to approve Change Order No. 7 for the SR 7 Water Improvements Project, Phase II B. (John Crawley)
   3. Request permission to re-advertise for bids for the Haley Well No. 2 Project. (John Crawley)
   4. Consider a request from Seeker Properties, LLC to close the sidewalk on North 11th Street due to the construction of The Zachery. (John Crawley)
   5. Consider a resolution supporting the application for the 2025 Safe Streets for All (SS4A) Implementation Grant for the City of Oxford, MS, for West Jackson Avenue.
9. Regular Agenda: Closing the Meeting
   1. Consider an executive session.
   2. Adjourn.