City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, May 6, 2025

Regular Meeting is at 5 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Opening the Meeting
   1. Call to order.
   2. Adopt the agenda for the meeting.
   3. Mayor’s Report
2. Regular Agenda: City Clerk’s Office
   1. Request permission to approve the minutes from the Regular Meeting on April 15, 2025. (Ashley Atkinson)
   2. Request permission to approve the accounts for all city departments. (Ashley Atkinson)
3. Consider the consent agenda
   1. Fixed Assets Management
      1. Request permission to declare equipment surplus in the Buildings & Grounds Department and authorize its disposal. (Greg Pinion)
      2. Request permission to declare equipment surplus in the Oxford Police Department-Parking Enforcement Division and authorize its disposal. (Jeff McCutchen)
   2. Grants
      1. Request permission to approve and authorize the Mayor to sign the Three Rivers Planning & Development District EDA Grant as a joint- entity with other counties in the district. (Amberlyn Liles)
      2. Request permission to accept a Keep Mississippi Beautiful Spring Community Grant in the amount of $425.00 for the beneft of the Environmental Services Department. (Amberlyn Liles)
   3. Human Resources
      1. Request permission to accept the retirement of three employees in the Oxford Utilities Department. (Braxton Tullos)
      2. Request permission to hire two paid interns for the Oxford Utilities- Electric Division. (Braxton Tullos)
      3. Request permission to hire an employee in the Oxford Utilities-Electric Division. (Braxton Tullos)
      4. Request permission to approve step increases for three employees in the Development Services-Building Department. (Braxton Tullos)
      5. Request permission to accept the resignation of a Part- Time employee in the Oxford Conference Center. (Braxton Tullos)
      6. Request permission to hire two employees in the Oxford Conference Center Department. (Braxton Tullos)
      7. Request permission to hire Part- Time employees in the mTrade Park Department. (Braxton Tullos)
      8. Request permission to hire a Part- Time employee in the Municipal Court Department. (Braxton Tullos)
      9. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      10. Request permission to accept the resignation of an employee in the Oxford Fire Department. (Braxton Tullos)
      11. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      12. Request permission to accept the resignation of an employee in the Buildings & Grounds Department. (Braxton Tullos)
      13. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      14. Request permission to approve volunteers for the Oxford ARC. (Kelli Briscoe)
   4. Miscellaneous
      1. Request permission to approve water and/or sewer adjustments, in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
      2. Request permission to approve donations for the beneft of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests
      1. Request permission for three OUT employees to attend the 2025 CTAA Expo in San Diego, CA on June 1-5, 2025 at a total cost of $8,578.68, with $8,360.68 being covered by an RATP scholarship. (Donna Zampella)
      2. Request permission for one employee to attend the 2025 MS Public Safety Summit on May 27-30, 2025 in Flowood, MS at an estimated cost of $848.00. (Jeff McCutchen)
      3. Request permission for one employee to attend Human Trafcking training on May 19, 2025 in Hernando, MS at an estimated cost of $150.00. (Jeff McCutchen)
      4. Request permission for one employee to attend MS Law Enforcement Child Abuse Conference on May 12-13, 2025 in Batesville, MS at an estimated cost of $100.00. (Jeff McCutchen)
      5. Request permission for three employees to attend swift water rescue training on May 12-16, 2025 in Phenix City, AL at an estimated cost of $1,500.00. (Joey Gardner)
      6. Request permission for two employees to travel to the MDCC Law Enforcement Training Academy in Moorhead, MS on June 1, 2025 to teach a class on court procedure at no cost to the City. (Nickie Denley)
      7. Request permission for an employee to attend the MS/AL Engineering Society Summer Convention on June 8-12, 2025 in Gulf Shores, AL at an estimated cost of $2,200.00. (John Crawley)
      8. Request permission for two employees to attend the MLEOA Summer Conference and Training on June 7-13, 2025 in Bay St. Louis, MS at an estimated cost of $1,600.00. (Jeff McCutchen)
      9. Request permission for a WWTP employee to attend the MDEQ Wastewater Certifcation Short Course on June 23-27, 2025 in Senatobia, MS at an estimated cost of $320.00. (Rob Neely)
      10. Request permission for an employee to attend the TVPPA Valley Rally on July 21-24, 2025 in Washington, DC at an estimated cost of $1,237.00. (Rob Neely)
4. Regular Agenda: Other Departments
   1. Adopt a proclamation for National Salvation Army Week, May 12-18, 2025.
   2. Request permission to approve and authorize the Mayor to sign the 2025-2026 Interlocal Agreement for the Funding of Early Childhood Reading Development Program. (Cara Bufngton)
   3. Request permission to accept additional Multi-Modal Grant Funds to be used for the OUT Facility Training Center and 4 Transit Starcraft Buses at a total of $248,145.00. (Donna Zampella)
   4. Announce a vacancy on the Tree Board.
   5. Request permission to make a sole source purchase of security equipment for the Oxford Police Department and Emergency Management Department. (Shane Fortner)
5. Regular Agenda: Police Department
   1. Request permission for Goose Creek Tennis Club to host a freworks show on June 28, 2025 at sundown. (Jeff McCutchen)
   2. Request permission to approve and authorize the Mayor to sign the SRO Agreement with the Oxford School District for the 2025-2026 school year. (Jeff McCutchen)
6. Regular Agenda: Development Services-Planning Department
   1. Consider a request for a revocable license for a balcony at Rafter’s located at 1002 Jackson Avenue. (Ben Requet)
   2. Request permission to approve a Preliminary and Final Plat for Case #3204, Capstone Development (Mac Monteith), for “The Lamar, Phase 1, Lot 1”, for property located at 1305 Main Street, being further identifed as PPIN 41130. (Robert Baxter)
   3. Consider a request for the extension of City utilities for a development outside the City limits of Oxford that includes a Site Plan Approval for Case #3207, North Mississippi Rural Legal Services, LLC (Ben Cole), for property located on County Road 321, being further identifed as PPIN 10274. (Robert Baxter)
   4. Request permission to advertise for Request for Proposals (RFPs) for the Development of a Parks and Trails Master Plan for the City of Oxford. (Ben Requet)
7. Regular Agenda: Special Projects
   1. Consider a request for allocation of 179 Energy Tax Deductions for the new Oxford Police Department building. (Mark Levy)
   2. Request permission to advertise for bids for an interior renovation at the Oxford-University Transit building. (Mark Levy)
8. Regular Agenda: Development Services-Engineering Department
   1. Request permission to accept the bids received and award the bid for drinking water well No. 3 and a raw water line to the Whirlpool Treatment Plant and Elevated Tank. (John Crawley)
   2. Consider Final Quantity Change Order No. 3 and Final Payment Application No. 3 for the mTrade Park Roundabout Project. (John Crawley)
   3. Request permission to approve Task Order No.10 for Professional Services with Waggoner Engineering related to the re-bid of the South 16th Street/Haley Well Project (Army Corps of Engineers 592 Program). (John Crawley)
   4. Consider Change Order No. 4 for the SR 7 Water and Sewer Relocations, Phase IIB. (John Crawley)
   5. Consider a request from RH Design-Build to work on Sundays in May and June at The Belle in The Lamar. (John Crawley)
   6. Consider a request for an extended sidewalk closure at North 14th Street by Newk’s. (John Crawley)
   7. Request permission to approve a General Services Agreement and Task Order No. 1 for NeelSchaffer, Inc. for the West Jackson Avenue Intersection Study. (John Crawley)
   8. Consider a Resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi adopting an update to the LOU Transportation Plan. (John Crawley)
   9. Request permission to approve and authorize the Mayor to sign an MDOT ROW application for Ricky D. Britt, Sr. Blvd. and Hwy 6 Intersection. (John Crawley)
   10. First Reading of an Ordinance amending the trafc calming policy. (John Crawley)
9. Regular Agenda: Closing the Meeting
   1. Consider an executive session.
   2. Recess to meet on Tuesday, May 13, 2025 at 3:00pm.