City of Oxford, Mississippi Board of Alderman Meeting Agenda – Tuesday, July 1, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Opening the Meeting
   1. Call to order.
   2. Mayor’s Report
   3. Adopt the agenda for the meeting
2. Regular Agenda: City Clerk’s Office
   1. Request permission to approve the minutes from the Regular Meeting on June 17, 2025. (Ashley Atkinson)
   2. Request permission to approve the accounts for all City departments. (Ashley Atkinson)
3. Consider the consent agenda
   1. Fixed Assets Management
      1. Request permission to declare equipment in the Environmental Services Department surplus and authorize its disposal. (Amberlyn Liles)
      2. Request permission to declare equipment in the mTrade Park Department surplus and authorize its disposal. (Brad Freeman)
      3. Request permission to declare equipment in the Buildings & Grounds Department surplus and authorize its disposal. (Greg Pinion)
   2. Grants
   3. Human Resources
      1. Request permission to accept the resignation of two full-time firefighters in the Oxford Fire Department. (Braxton Tullos)
      2. Request permission to transfer a full-time employee from the Buildings & Grounds Department to the Oxford Fire Department, and to hire two additional full-time firefighters in the Oxford Fire Department. (Braxton Tullos)
      3. Request permission to accept the resignation of a part-time Events Coordinator in the Oxford Conference Center Department. (Braxton Tullos)
      4. Request permission to accept the resignation of two full-time Communications Officers and one full-time Data Analyst in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to promote multiple part-time employees in the mTrade Park Department. (Braxton Tullos)
      6. Request permission to accept the resignation of one full-time employee in the Oxford ARC Department. (Braxton Tullos)
      7. Request permission to approve a step increase for one full-time employee in the Development Services- Building Department. (Braxton Tullos)
      8. Request permission to approve volunteers for the Oxford ARC. (Kelli Briscoe)
   4. Miscellaneous:
      1. Request permission to approve the water and sewer adjustments as per the Oxford Utilities Adjustments Policy. (Rob Neey)
      2. Request permission to accept donations for the benefit of the Oxford ARC. (Kelli Briscoe)
   5. Travel Requests:
      1. Request permission for three employees in the City Clerk’s Office to attend the Fall Municipal Clerk Conference on November 19-21, 2025, in Oxford, MS, at an estimated cost of $975.00. (Ashley Atkinson)
      2. Request permission for one employee in the Oxford Police Department to attend FBILEEDA Command Leadership Institute on September 22-22, 2025, in Senatobia, MS, at an estimated cost of $795 (registration only). (Jeff McCutchen)
      3. Request permission for one employee in the Oxford Police Department to attend SFST Master Instructor Course on July 21-24, 2025, in Ridgeland, MS, at no cost to the city. (Jeff McCutchen)
      4. Request permission for one employee in the Oxford Police Department to attend TOSS Firearms Instructor course on September 22-26, 2025, in Hattiesburg, MS, at an estimated cost of $1,250.00 (registration only). (Jeff McCutchen)
      5. Request permission for one employee in the Oxford Police Department to attend FLETC Use of Force Instructor course on July 21-31, 2025 in Tupelo, MS at no cost to the city. (Jeff McCutchen)
      6. Request permission for one employee in the Human Resources Department to attend the second session of MEC’s Leadership Mississippi on July 23-25, 2025, in Cleveland, MS, at an estimated cost of $350.00. (Braxton Tullos)
4. Regular Agenda: Other Departments
   1. Authorize the appointment of the City Clerk-Finance Director, as required by MS Code Section 21-3-3.
   2. Authorize the appointment of the Chief Operating Officer, as required by MS Code Section 21-3-25.
   3. Authorize the appointment of the Police Chief, as required by MS Code Section 21-3-3.
   4. Authorize the appointment of the Fire Chief, as required by MS Code Section 21-25-1.
   5. Authorize the appointment of the Municipal Court Officers, including the Municipal Court Clerk, as required by MS Code Section 21-23-11, and the Municipal Judge and City Prosecutor, both as required by MS Code Section 21-3-3.
   6. Authorize the appointment of the City Engineer.
   7. Authorize the appointment of all City Department Heads, as required by MS Code Section 21-35-17.
   8. Authorize the appointment of the City Attorney.
   9. Authorize the appointment of the Mayor Pro-Tempore.
   10. Request approval of official bonds, as required by MS Code Section 25-1-19.
   11. Authorize the re-employment of all current City employees.
   12. Request permission to approve all current contracts.
   13. Request permission to approve the annual report for the Municipal Reserve & Trust Fund, as approved by the Municipal Reserve & Trust Fund Committee. (Ed Maxwell)
   14. Authorize appointments to the Planning Commission.
   15. Authorize appointments to the Courthouse Square Historic Preservation Commission.
   16. Authorize appointments to the Historic Preservation Commission.
   17. Authorize appointments to the Affordable Housing Commission.
   18. Authorize appointments to the Pathways Commission.
   19. Request approval of Multi-Modal Transit Project No. 503839-341100 Agreement in the amount of $75,251.00 for the OUT Facility Renovation Project. (Donna Zampella)
   20. Request permission to advertise for Request for Proposals (RFPs) for Health and Welfare Benefit Consulting Services. (Braxton Tullos)
5. Regular Agenda: Police Department
   1. Request permission to approve a Parade/Assembly Permit for The Country Club of Oxford to host a fireworks show on July 3, 2025. (Jeff McCutchen)
6. Regular Agenda: Development Services-Planning Department
   1. Request approval of a Final Plat for Case #3229, Mike Halford for ‘Grove at Grand Oaks, Phase 6B’, for property located at 1406 Pine Valley Lane (PPIN #26136). (Robert Baxter)
7. Regular Agenda: Special Projects
   1. Request permission to Advertise for Avent Park Playground Improvements. (Mark Levy)
   2. Permission to renew Lease Agreement with 1308 North Lamar for use of office space for Stronger Together Oxford. (Mark Levy)
   3. Permission to renew Lease Agreement with Vault Farms for use of Horse Barn for the OPD Mounted Patrol Unit. (Mark Levy)
   4. Permission to purchase IPS meter and sensor technology from IPS Group, Inc. (Mark Levy)
   5. Consider bids for the Renovation of Oxford City Hall. (Mark Levy)
   6. Consider Change Order #2 from JP Corp for the Development Services Building Renovation (715 Molly Barr). (Mark Levy)
   7. Permission to advertise for bids for a temporary ice-skating rink. (Mark Levy)
8. Regular Agenda: Development Services-Engineering Department
   1. Consider Task Order from Waggoner Engineering for professional services associated with water and sewer rate analysis. (Rob Neely)
   2. Consider the request for the installation of speed tables on Chickasaw Road and Park Drive. (John Crawley)
   3. Consider the request to perform extended concrete pours during July for The Edison at Colonnade Crossing. (John Crawley)
   4. Consider the request for permission to work on Sundays in July and August from the primary contractor for Wellington Place. (John Crawley)
   5. Consider the request by Miller-Valentine to work on the following Sundays for the Colonnade Self-Storage Facility located at 1669 Bainbridge Street: 7/13, 7/20, and 7/27. (John Crawley)
   6. Consider the request from Independent Roofing Systems to work on Sundays in July and August at the Oxford Conference Center. (John Crawley)
   7. Consider the request for permission for the Mayor to execute contract documents for the South Lamar Boulevard Pedestrian Improvements Project. (John Crawley)
   8. Public hearing regarding the proposed Highway 6 West & Ricky D Britt Drive Intersection Improvements Project. (John Crawley)
9. Regular Agenda: Closing the Meeting
   1. Consider an executive session.
   2. Adjourn.