City of Oxford Board of Aldermen Meeting Agenda – Tuesday, May 20, 2025

Regular Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments are available for download here.

1. Opening the Meeting
   1. Call to order.
   2. Adopt the agenda for the meeting.
   3. Mayor’s Report
2. Regular Agenda: City Clerk’s Office
   1. Request permission to approve the minutes from the Regular Meeting on May 6, 2025, the Special Meeting on May 8, 2025, and the Recess Meeting on May 13, 2025. (Ashley Atkinson)
   2. Request permission to approve accounts for all City departments. (Ashley Atkinson)
3. Consider the consent agenda
   1. Fixed Assets Management
      1. Request permission to rescind the previous action on April 15, 2025 to surplus two vehicles from the Oxford Police Department and re-instate them to the City’s feet. (Jeff McCutchen)
      2. Request permission to declare equipment surplus in the Oxford Police Department and authorize its disposal. (Jeff McCutchen)
   2. Human Resources
      1. Request permission to approve Rachel Phillips and Will Robson as interns for the Oxford Police Department for the Summer/Fall semester. (Braxton Tullos)
      2. Request permission to hire three employees in the Oxford Police Department. (Braxton Tullos)
      3. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to promote an employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to hire Seasonal employees in the Environmental Services Department. (Braxton Tullos)
      6. Request permission to hire Part- time employees in the Environmental Services Department. (Braxton Tullos)
      7. Request permission to hire an employee in the Buildings & Grounds Department. (Braxton Tullos)
      8. Request permission to accept the resignation of Part- time employees in the mTrade Park Department. (Braxton Tullos)
      9. Request permission to accept the resignation of an employee in the Development Services-Street Department. (Braxton Tullos)
      10. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
      11. Request permission to accept the resignation of a Part-Time employee in the Oxford Fire Department. (Braxton Tullos)
      12. Request permission to approve volunteers for the Oxford ARC. (Kelli Briscoe)
   3. Miscellaneous
      1. Request permission to approve the water and sewer adjustments as per the Oxford Utilities Adjustments Policy. (Rob Neely)
      2. Request permission to approve donations for the beneft of the Oxford ARC. (Kelli Briscoe)
      3. Request permission to accept the donation of two Little Free Pantry boxes, that were built by Corelogic. (Marlee Carpenter)
   4. Travel Requests
      1. Request permission for an employee to travel to the MS Women’s Summit on September 7-10, 2025 in Jackson, MS at an estimated cost of $700.00. (Marlee Carpenter)
      2. Request permission for three employees to attend MLEOA Summer Conference on June 8-13, 2025 in Bay St. Louis, MS at an estimated cost of $2,259.00. (Jeff McCutchen)
      3. Request permission for twelve employees to attend FBI- LEEDA Executive Leadership course on June 2-6, 2025 in Oxford, MS at an estimated cost of $9,540.00. (Jeff McCutchen)
      4. Request permission for four employees to attend Managing Police Records on June 17, 2025 in Oxford, MS at an estimated cost of $809.10. (Jeff McCutchen)
      5. Request permission for four employees to attend Releasing and Redacting Law Enforcement Records on June 26, 2025 in Oxford, MS at an estimated cost of $519.10.00. (Jeff McCutchen)
      6. Request permission for two employees to attend FBI- LEEDA Supervisor Leadership training on June 16-20, 2025 in Senatobia, MS at an estimated cost $1,590.00. (Jeff McCutchen)
      7. Request permission for an employee to attend the MS Women’s Summit on September 7-10, 2025 in Flowood, MS at an estimated cost of $700.00. (John Crawley)
      8. Request permission for an employee to attend the MS Women’s Summit on September 7-10, 2025 in Flowood, MS at an estimated cost of $700.00. (Braxton Tullos)
      9. Request permission for an employee to attend the Annual Labor and Employment Law Conference and visit the Gulfport Human Resources Department on June 10-13, 2025 in Biloxi, MS at an estimated cost of $1,472.60. (Braxton Tullos)
4. Regular Agenda: Other Departments
   1. Request permission to adopt a Resolution of the Mayor and Board of Aldermen of the City of Oxford, Mississippi awarding the sale of five million dollars ($5,000,000.00) City of Oxford, Mississippi General Obligation Bonds (Public Improvements Issue); Series 2025; directing the issuance of said bonds; providing for the levy of taxes for the payment thereof; authorizing the preparation and distribution of a fnal ofcial statement in connection with said bonds; and for related purposes. (Sue Fairbank)
   2. Authorize an appointment to the Oxford School District Board.
5. Regular Agenda: Police Department
   1. Request permission to approve a Parade/Assembly Permit for Tamara Baker to host a Walk for Jesus on June 28, 2025 from 3:00pm-3:30pm. (Jeff McCutchen)
6. Regular Agenda: Development Services-Planning Department
   1. Request permission to approve a Preliminary and Final Plat for Case #3209, ‘One Adams Place’, for property located at 1418 Adams Avenue, being further identifed as PPIN #6162. (Kate Kenwright)
   2. Request permission to approve a Preliminary and Final Plat for Case #3218, Connie’s Chicken (Nickle Smith) for ‘Connie’s Chicken’, for property located at 2622 West Jackson Avenue being further identifed as PPIN #7875. (James Hirsch)
7. Regular Agenda: Development Services-Building Department
   1. First Reading of an Ordinance amending and/or re-locating multiple sections of Chapter 22- Buildings, of the Code of Ordinances of the City of Oxford. (Johnathan Mizell)
8. Regular Agenda: Special Projects
   1. Consider a contract with William Beckwith for a bronze sculpture at the Morgan Family Park. (Mark Levy)
   2. Request permission to approve Task Order #12 to the General Services Agreement between Waggoner Engineering, Inc. and the City of Oxford, MS. (Mark Levy)
   3. Request permission to approve Amendment #2 to the General Services Agreement between City of Oxford, MS and Waggoner Engineering, Inc. to update fees charged. (Mark Levy)
9. Regular Agenda: Development Services-Engineering Department
   1. Second reading and public hearing for an Ordinance amending the Trafc Calming Policy. (John Crawley)
   2. First reading of a proposed Ordinance amending Chapter 98-Streets, Sidewalks, Roads, and Bridges, Article VII, Section 98-153 (c) / Street Trenching & ROW Management, and Chapter 114- Utilities, Article VII, Section 114-385 (2) / Telecommunications Permit of the Code of Ordinances for the City of Oxford, MS. (John Crawley)
   3. Request permission to widen the mTrade “Shop” access road. (Brad Freeman/John Crawley)
   4. Request permission to approve Change Order No. 1 for fnal quantities and Final Payment Application No. 4 for the Varner Loop and North Lamar Drainage Project. (John Crawley)
   5. Request permission to approve Change Order No. 2 for the North Lamar Sewer Project. (John Crawley)
   6. Request permission to approve Change Order No. 5 for the SR 7 Water Improvements Project, Phase IIB. (John Crawley)
   7. Request permission to accept the reverse auction bid(s) for a dump truck (14 yards) with snow plow attachment for Development Services – Street Department. (John Crawley)
   8. Request permission to approve and authorize the Mayor to execute contract documents for the Oxford Conference Center Re-Roof Project. (John Crawley)
10. Regular Agenda: Closing the Meeting
    1. Consider an executive session.
    2. Adjourn.