City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, November 2, 2021

Meeting is at 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Regular Meeting on October 19, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare a vehicle surplus in the Metro Narcotics Department and authorize the transfer of said vehicle to the Lafayette County Sheriff’s Department with the understanding that the vehicle will be returned to the City when it reaches the end of its useful life. (Jeff McCutchen)
      2. Request permission to declare two (2) Dell Optiplex computers surplus in the Oxford Police Department- Parking Division (Matt Davis).
   2. Human Resources:
      1. Request approval of a step increase in the Development Services- Building Department. (Braxton Tullos)
      2. Request approval of a voluntary demotion (full-time to part-time) in the Oxford Police Department. (Braxton Tullos)
      3. Request approval to hire three full-time patrol officers in the Oxford Police Department. (Braxton Tullos)
      4. Request approval of a resignation in the Buildings & Grounds Department. (Braxton Tullos)
      5. Request approval of a retirement in the Buildings & Grounds Department. (Braxton Tullos)
      6. Request approval of a resignation in the Oxford Fire Department. (Braxton Tullos)
      7. Request approval to hire six part-time firemen in the Oxford Fire Department. (Braxton Tullos)
      8. Request approval for two CDL instructors (that are not City employees) to drive City- owned vehicles in order to teach a CDL course for City employees. (Braxton Tullos)
      9. Request approval of a promotion (part-time to full-time) of an Animal Care Technician in the Oxford Animal Resource Center. (Braxton Tullos)
      10. Request approval of an unpaid volunteer for the Oxford Animal Resource Center. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   4. Travel Requests:
      1. Request permission for one officer in the Oxford Police Department to attend the Northwest Mississippi Autism Training in Nesbit, MS, on November 10, 2021, at no cost to the City. (Jeff McCutchen)
      2. Request permission for one employee in the Development Services- Admin Department to attend the Memphis Area Geographic Information Council (MAGIC) Annual Conference being held at the Memphis Botanic Garden on November 18- 19, 2021, at an estimated cost of $185.92. (Hollis Green)
7. Adopt a resolution to recognize Captain William H. Ketchum, USN.
8. Adopt a proclamation honoring the University of Mississippi School of Law’s First Policy Competition Winner.
9. Recognition of Kaytie Jones for her participation in the 2021 Pitch, Hit & Run Team Championship in Atlanta, GA. (Seth Gaines)
10. Announce vacancies on the Tree Board.
11. Update from Oxford Animal Resource Center.
12. Request permission to apply for EMSOF Grant through MS State Department of Health. (Jimmy Allgood)
13. Request permission to award the bid for the Double Decker Field and Ebbetts Field Turf Project at mTrade Park. (Brad Freeman)
14. Request permission for the Mayor to sign the forms needed by the Bond Advisory Division of the MS Department of Finance and Administration to finalize the process for the issuance of bonds as authorized in Senate Bill 2971. (Ashley Atkinson)
15. Request approval of a Preliminary and Final Plat for Case #2800, David Blackburn, for “The Summit, Phase 2, Lot 1”, for property located at Ed Perry Blvd., being further identified as PPINs 4705, 4706, 4707, 4712, and 38712. (Ben Requet)
16. Request permission to accept a donation of a Vizio 50″ TV from Walmart for the new OFD Station 2. (Joey Gardner)
17. First reading of a proposed Ordinance amending Chapter 118, Sections 19, 22, 23, and 25, and adding Section 33, Designated Downtown Pickup Locations. (Matt Davis)
18. Request permission to accept a $42,990.00 donation from Johnny Morgan for the benefit of the Oxford Police Department. This money will be used specifically to purchase a K-9 vehicle and upfits. (Jeff McCutchen)
19. Request permission to accept a Walmart Community Grant in the amount of $2,000.00 for the benefit of the Oxford Police Department. (Jeff McCutchen)
20. Request permission for two officers in the Oxford Police Department to travel to Phoenix, AZ, on December 9- 18, 2021, for training with the Arizona Forensic Phlebotomy Program at an estimated cost of $6,299.96. The City will be reimbursed for all travel/training expenses through the NHTSA Start-Up Law Enforcement Phlebotomy Program Grant. (Jeff McCutchen)
21. Request permission to approve an event permit for Visit Oxford to reserve the RSVP Plaza next to City Hall for the Chamber of Commerce’s Holiday Open House on Sunday, November 7, 2021. (Jeff McCutchen)
22. Second reading and Public Hearing for a proposed Ordinance amending Chapter 102, Article XX, Sections 638(b) and 650(7), Event Permits. (Jeff McCutchen)
23. Consider City of Oxford property insurance renewal from EMC Insurance Company for annual premium of $104,363.00. (Mark Levy)
24. Consider proposal from Mark Watson, P.E. For the structural examination and demolition recommendations for the Old RSVP Building. (Mark Levy)
25. Public Hearing for Colonnade Crossing Tax Increment Financing (TIF) Plan. (Bart Robinson)
26. Consider Resolution approving the adoption and implementation of the Tax Increment Financing (TIF) Plan for Colonnade Crossing. (Bart Robinson)
27. Consider an executive session.
28. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.