City of Oxford, Mississippi Board of Aldermen Meeting Agenda – Tuesday, January 4, 2022

Meeting is January 4, 2021 5:00 pm in the City Hall Courtroom.

Notice that certain commission members will be included in the meeting via teleconference, subject to City of Oxford Code of Ordinances Section 2-82.

Agenda item attachments and meeting minutes are available for download here.

1. Call to order.
2. Adopt the agenda for the meeting.
3. Mayor’s Report
4. Authorize the approval of the minutes of the Special Meeting on December 21, 2021 and the Regular Meeting on December 21, 2021. (Ashley Atkinson)
5. Authorize the approval of accounts for all city departments. (Ashley Atkinson)
6. Consider the consent agenda:
   1. Fixed Assets Management:
      1. Request permission to declare equipment surplus in the Oxford Fire Department and authorize its disposal. (Joey Gardner)
   2. Human Resources:
      1. Request permission to hire an employee in the Development Services-Engineering Department. (Braxton Tullos)
      2. Request permission to hire an employee in the Environmental Services Department. (Braxton Tullos)
      3. Request permission to accept the resignation of a part-time employee in the Oxford Police Department. (Braxton Tullos)
      4. Request permission to hire a part-time employee in the Oxford Police Department. (Braxton Tullos)
      5. Request permission to accept the resignation of an employee in the Oxford Police Department. (Braxton Tullos)
      6. Request permission to promote five employees in the Oxford Utilities-Electric Division. (Braxton Tullos)
      7. Request permission to hire an Engineering Technician in the Oxford Utilities-Electric Division. (Braxton Tullos)
      8. Request permission to hire an employee in the Oxford Animal Resource Center Department. (Braxton Tullos)
      9. Request permission to hire an employee in the Oxford Fire Department. (Braxton Tullos)
   3. Miscelleanous:
      1. Request approval of water and/or sewer adjustments in accordance with the Oxford Utilities Leak Adjustment Policy. (Rob Neely)
   4. Travel Requests:
      1. Request permission for the Superintendent to attend the MS Solid Waste Association of North America (SWANA) Board for Spring Conference Planning Meetings on January 11- 13, 2022 at no cost to the City. (Amberlyn Liles)
      2. Request permission for the Superintendent and Assistant Director to attend the Pac-Mac Expo on January 19-20, 2022 in Biloxi, MS at an estimated cost of $564.00. (Amberlyn Liles)
      3. Request permission for an engineer to attend the TVPPA Engineering and Operations planning meeting on February 11, 2022 in Chattanooga, TN at an estimated cost of $190.00. (Rob Neely)
      4. Request permission for the Aquatics Director to attend the AOAP (Assoc. of Aquatic Professionals) Conference in St. Pete Beach, FL on February 7-14, 2022 at an estimated cost of $2,127.80. (Seth Gaines)
7. Discuss current COVID regulations.
8. Adopt a resolution declaring the necessity for the sale and issuance of a general obligation note of the City in a principal amount of not to exceed $2,900,000.00 for the purpose of raising money to pay the costs of repairing, improving, adoring and equipping municipal buildings and purchasing machinery and equipment which has a useful life in excess of 10 years; authorizing the publication of a notice of note sale in connection with said note and the preparation and distribution of information and materials related to the sale and issues of said note; and for related purposes. (Sue Fairbank)
9. Request permission for multiple Apprentice Linemen to attend TVPPA Apprentice Lineman Training in Jackson, TN and Huntsville, AL at an estimated cost of $11,349.25. (Rob Neely)
10. Second reading and Public Hearing for a proposed Ordinance to rezone approximately +/- .53 acres, for Case #2816, for property owned by Oxford Farms, LLC, from (INST-E) Institutional- Education and a portion of unzoned former ROW to (TNB) Traditional Neighborhood Business, for property located at the South Lamar Boulevard and Belk Boulevard roundabout, being further identified as PPIN #8854. (Ben Requet)
11. Consider a resolution of the Mayor and Board of Aldermen requesting that the Alcohol Beverage Control Commission extend the hours for alcohol service for Super Bowl LVI on Sunday, February 13, 2022. (Jeff McCutchen)
12. Request permission to accept a donation, in the amount of $5,000.00, from Nickolas Services for the purchase of equipment for the Oxford Police Department. (Jeff McCutchen)
13. Request permission to submit a budget modification request to the MS Office of Highway Safety for the 405D Alcohol and Drug Impaired Driving Grant (Training Coordination). (Jeff McCutchen)
14. Request permission to submit a budget modification request to the MS Office of Highway Safety for the 405D Alcohol and Drug Impaired Driving Grant (Enforcement). (Jeff McCutchen)
15. Request permission to accept the proposals received and select a financial institution for Municipal Depository Services for calendar years 2022-2025. (Ashley Atkinson)
16. Consider a contract renewal with Eagle Specialty for Traffic Signal Maintenance. (Reanna Mayoral)
17. Consider a contract with HDR Engineering, Inc. for general professional services. (Reanna Mayoral)
18. Consider the selection of Waggoner Engineering, Inc. for the SR 7-University Avenue Intersection Improvement Project. (Reanna Mayoral)
19. Request approval of Sunlife insurance rates and re-visit the contract for Hospital Wing. (Braxton Tullos)
20. Consider an executive session.
21. Adjourn.

Questions regarding this agenda?  Call 662-236-1310, or contact Ashley Atkinson, City Clerk: aatkinson@oxfordms.net

Auxiliary aids and services may be available to individuals with disabilities upon twenty-four (24) hours request by contacting Braxton Tullos, City of Oxford ADA Coordinator at 662-232-2453.